Before you start
- You must be a full-time teacher at a day secondary school in Hong Kong.
- If your school has already signed up and another teacher has an account, ask that teacher to use the Add or remove School Admin guide.
- If you are unsure whether the school has signed up before, contact using your school-issued email address.
Step-by-step
Step 1: Enter the Join HKOI system. Under HKOI Online Judge, choose “Start a new form” under New School Sign-up.
Step 2: Enter your school-issued email address, complete the verification and select “Send me a link”.
Step 3: Check your inbox and follow the private link in the email. Anyone with this link can enter the form, so keep it private.
Step 4: Read the Notices, including the eligibility and submission requirements, then select “Continue”.
Step 5: On School information, complete the school and Principal information that should appear on the printable form, then select “Save & Next”. Required fields are checked before you can continue.
The form marks required fields with * and optional fields with Optional. Enter the address in the separate English and Chinese lines; use the third line for the District.
The Principal’s English name may include a prefix such as Mr or Ms and a suffix such as Ph.D. Omit common honorific suffixes from the Chinese name.
Step 6: On Contacts, add yourself as a School Admin and complete the expanded card. Repeat for any other full-time teachers who require accounts, up to a total of three. The first person is the primary contact.
Use real names. Fictional names such as “Testing” or “ICTTeacher” are not accepted.
Step 7: Add any notes for the organizer, then continue to Print the form. Select “Open printable form” to run the full checks. Print the form on paper and obtain the Principal’s handwritten signature and school chop. Screenshots and signatures drawn with a mouse are not accepted.
Printable form preview:
Signature and school chop area:
Step 8: Take a clear photo of the signed form. On Upload, select the correct image and review its preview before uploading. Upload the image to this same online form; do not create another form for the upload.
Example camera capture:
Step 9: Continue to Submit, confirm the required declarations and select “Submit application”. Uploading the image alone does not submit the form.
We will normally send a confirmation email within 24 hours. New School Admins can then use “Forgot Password” to set up their passwords. To open the judge to students, follow the Purchase/renew/upgrade guide.